Frequently Asked Questions About IFTA

Missing or incomplete fuel receipts and mileage records that do not support jurisdiction totals are among the most common audit issues.

Many base jurisdictions allow amended returns or corrections. Contact your base jurisdiction for the proper process.

Most fleets use mobile apps, ELD/telematics exports, or standardized trip and fuel forms submitted daily or weekly.

The motor carrier's back office or accountant typically prepares and files quarterly returns using driver and fuel records.

Calculate fleet MPG from total miles and gallons, allocate taxable gallons to each jurisdiction based on miles, subtract tax-paid gallons purchased in each jurisdiction, and multiply by that jurisdiction's fuel tax rate.

Most carriers use fleet average MPG for the quarter: total miles divided by total gallons purchased.

Audits may be triggered by return inconsistencies, jurisdiction referrals, random selection, or missing records reported to your base jurisdiction.

Look-back periods vary by base jurisdiction, but carriers should retain IFTA records for at least four years in most cases.

Yes, when photos are legible and show date, location, gallons, and fuel type. Requirements may vary slightly by base jurisdiction.

Try to obtain a duplicate from the vendor or card provider. Document the gap and avoid claiming tax-paid gallons without support.

Not necessarily. IFTA requires accurate, supportable mileage records. Many carriers use routing software or telematics depending on their operation.

Detailed enough to support jurisdiction mileage totals if your base jurisdiction requests an audit sample.

IFTA stands for International Fuel Tax Agreement. It simplifies fuel tax reporting for qualified motor carriers operating in multiple jurisdictions.

Most qualified motor carriers operating across multiple IFTA jurisdictions need an IFTA license and must file quarterly reports.

Most owner-operators running qualified vehicles across multiple IFTA jurisdictions need an IFTA license and must file quarterly returns.

Log trips and fuel throughout the quarter with jurisdiction detail and stored receipts, then review totals before the filing deadline.

The best IFTA app depends on fleet size and workflow. IFTAfy is a strong fit for owner-operators and smaller fleets that want mileage and fuel reporting without complex telematics hardware.

Not necessarily. IFTA reporting requires accurate mileage and fuel records, which can be maintained through route-based tools or telematics depending on your operation.

The best IFTA mileage app tracks jurisdiction miles with trip detail and connects to fuel records. IFTAfy is built specifically for this workflow.

Standard map apps do not maintain jurisdiction mileage logs suitable for IFTA filing. You need IFTA-specific recordkeeping.

Geotab provides telematics data that may feed IFTA or fuel tax solutions through integrations or partner tools. Setup varies by fleet.

For teams that only need IFTA mileage, fuel, and quarterly reports, a focused app like IFTAfy may involve less hardware and configuration than a full telematics deployment.

Yes. Motive is the current brand name for the company formerly known as KeepTruckin.

No. IFTA requires accurate mileage and fuel records, which can be maintained through focused IFTA apps or telematics platforms depending on your fleet.

IFTAfy can be an alternative for teams that primarily need IFTA mileage, fuel, and quarterly reporting without full telematics hardware. Fleets needing GPS, ELD, and cameras may still prefer Samsara.

Samsara supports fleet reporting workflows that can include IFTA-related data as part of its telematics platform. Capabilities may vary by deployment.

Yes. IFTAfy supports fleet and company driver workflows with web dashboard access for managers.

Premium on the web dashboard supports CSV import for trips and fuel records with column mapping and validation.

Yes. IFTAfy supports fuel receipt images attached to fuel stops and trips.

Premium includes AI-assisted receipt extraction on supported flows to speed up fuel entry.

No. IFTAfy is designed with a privacy-first approach and does not require continuous GPS tracking to create IFTA mileage records.

Yes. IFTAfy calculates route mileage and splits it by jurisdiction based on your trip route.

Yes. IFTAfy organizes mileage and fuel records and generates quarterly IFTA reports for review.

IFTAfy helps prepare reports from your records. You file quarterly returns through your base jurisdiction's official process.

Premium includes AI-assisted receipt extraction on supported flows to help capture gallons and vendor details from receipt images.

Yes, when photos are legible and show required purchase details. Keep them organized by quarter.

Review records throughout the quarter and run a full checklist at least one week before the filing deadline.

IFTAfy organizes trip, fuel, and receipt records and generates quarterly reports you can review before filing.

Typical due dates are April 30, July 31, October 31, and January 31 for Q1 through Q4, but confirm with your base jurisdiction.

You file for the completed prior quarter. For example, after Q1 ends on March 31, you prepare and file the Q1 return by the Q1 deadline.

Yes. Arizona participates in the International Fuel Tax Agreement.

I-10 and other corridors make Arizona a frequent pass-through jurisdiction between California, New Mexico, and Texas.

Most carriers file quarterly IFTA returns through their base jurisdiction. California receives its share through the IFTA clearing process unless California is your base.

California miles are the total qualified commercial miles traveled in California during the quarter, supported by trip records.

Yes. Florida participates in the International Fuel Tax Agreement.

Florida-based carriers generally file quarterly IFTA returns through the Florida Department of Revenue as their base jurisdiction.

Yes. Georgia participates in IFTA.

Georgia-based carriers generally file quarterly IFTA returns through the Georgia Department of Revenue.

Yes. Illinois is a member of the International Fuel Tax Agreement.

Illinois is a major crossroads state. Many interstate routes pass through Illinois even when carriers are not based there.

Yes. Michigan participates in IFTA.

Ontario miles appear on your IFTA return as a separate jurisdiction line. Cross-border carriers report both Michigan and Ontario miles on the same quarterly return.

Yes. New York participates in the International Fuel Tax Agreement.

IFTA mileage includes all qualified commercial miles driven in New York, including Thruway routes. Trip routes should reflect actual miles traveled.

Yes. Ohio participates in the International Fuel Tax Agreement.

Ohio sits at the intersection of major interstate corridors, so pass-through mileage is common even for carriers based elsewhere.

Yes. Ontario is a Canadian member jurisdiction of the International Fuel Tax Agreement.

Yes. U.S.-licensed IFTA carriers include Ontario distance and fuel when operating in Ontario during the quarter.

No. IFTA is a fuel tax agreement. Oregon's weight-mile tax is a separate program for certain vehicles. Your operation may need one or both depending on vehicle type and registration.

Oregon-based carriers typically file quarterly IFTA returns through Oregon DOT as their base jurisdiction.

Yes. Pennsylvania participates in IFTA.

IFTA mileage is based on miles traveled in the jurisdiction, not toll payments. Trip routes should reflect actual miles driven in Pennsylvania.

Yes. Texas participates in IFTA and is a common base jurisdiction for U.S. motor carriers.

Texas-based carriers generally file quarterly IFTA returns with the Texas Comptroller. Carriers based elsewhere file through their own base jurisdiction.

Yes. Washington participates in the International Fuel Tax Agreement.

Washington miles are reported on your quarterly IFTA return through your base jurisdiction as part of total jurisdiction mileage.