An IFTA audit checks whether your miles and fuel records match what you actually drove and purchased. The key to passing an audit isn’t complicated — it’s keeping clear, consistent records throughout the quarter.
What records you need
- Miles by state or province for every trip
- Fuel receipts with date, location, gallons, and price
- Quarterly summaries showing total miles and fuel
- Vehicle details (unit number, plate, IFTA license)
What auditors look for
- Trips that follow realistic routes
- Miles that match expected driving distances
- Correct state or province mileage splits
- Reasonable MPG based on your fuel and miles
Fuel records to get right
- Keep clear receipts (date, location, gallons)
- Match fuel to the correct vehicle
- Avoid missing fuel or missing miles in any state
How modern tools help
- No GPS tracking: Calculate mileage without tracking your every move
- Automatic state splits: Miles divided by state automatically
- Organized records: Trips and receipts stored in one place
- Audit-ready reports: Export reports anytime for filing
Quick checklist
- Every trip has miles by state
- Fuel receipts are saved and matched correctly
- MPG looks reasonable across your trips
- All records are stored and easy to access